Frequently Asked Questions About Information Destruction Software

How can our destruction software help us reduce the amount of time spent invoicing and double-keying information?
The goal is to automate and integrate processes as much as possible. Veri-Shred accomplishes both tasks extremely well. Invoicing is automated through the setup procedure. Once the parameters are defined, invoicing becomes a combination of a few mouse clicks to generate either ‘one time’ invoices or it will pool work orders for a consolidated invoice at month’s end. Through the customer setup interface, you have options to create separate invoices per department, or consolidate all departments onto one invoice. Pricing is not only customer-specific, but can also be department-specific if required.

What features are most important in the scheduling component of the destruction software we select?

Does Veri-Shred enable me to view all my schedules at one glance?
Veri-Shred presents all schedules in a calendar. The calendar gathers all of the schedules and presents the workload, not only for a specific day, but for specific routes. There are many reports designed to visually allow the user to easily determine which routes are busy and which routes are light. The user can re-allocate entries from one day to another or from one route to another until they are satisfied that they are operating efficiently.

Does it produce service tickets for the driver?
The system will automatically create service tickets for the driver based on what the schedule and route allocations are. No additional work is required to make this available.

What are the benefits of tracking bin placement?
Bin placements are required during customer setup. The system intentionally forces the user to provide this information as part of the setup, ensuring customer information remains current. Barcodes are assigned to containers as a means of allowing drivers to scan verify their activity. This automates the billing process, allowing drivers to capture capacity information as it relates to the container. It also produces destruction certificates at the point of service and continuously updates location information of your container inventory.

Can destruction software actually assist us in routing our drivers to ensure maximum efficiency?
Absolutely. In addition to being able to define your own routes and associate addresses to them, Veri-Shred has its own route optimization tool, ASI Mobile. Using its interface with MS MapPoint, it takes the relevant addresses on any particular route and optimizes the order in which they are serviced, taking into account start and end destinations. It even accommodates preferred times of service. Veri-Shred also provides a map detailing the suggested route together with directions. Routes can be reorganized at any time using the “route planner” function. This feature enables the user to shift service addresses from one route to another or from one day to another. The system will rebuild the days that reflect a change, allowing the user to see the impact of the prior change.

Will it tell me if a route is full?
It will report on the current capacities of any route, specifically: number of addresses, number of containers, total pay-load and the total time needed to perform the day’s activity.

I want to be able to see what’s going on for the week and be able to make a decision when I’m on the phone with a customer. Will Veri-Shred allow me to do this?
The calendar view provides the user with a full view of any day, week, or month based on scheduled activity. They are immediately able to make an informed decision on when and which route will accommodate the requested service.

Can Veri-Shred help me optimize my routes by pay load and/or geography?
Route optimization features provide the optimal route for servicing addresses using geographical locations and road infrastructure. Pay load capacities are established during route set up, where limits or thresholds are determined based on truck or company protocol.

Can I access pricing information for specific customers?
Customer pricing is available provided users have adequate access rights.